1. Adjudication
    • The awards are given for an individual’s or team’s or organisation’s sustained work over a period of time, and not just for their outputs. The outputs are used by the adjudicators as evidence of the nominee’s contribution.
    • The panel can call for interviews with candidates if this is considered necessary.
    • Information provided may be subject to verification and clarification. However, no more information than that supplied with the nomination will be actively sought.
    • The adjudicators reserve the right to change the category chosen by the nominator where they consider another category more appropriate.
    • The adjudicators reserve the right to withhold an award in any of the categories.
    • The decision of the panel is final and no correspondence will be entered into.
    • With regard to the contribution which is recognised by the awards in the individual/researcher categories, this contribution must be made in South Africa in the defined period. However, it can be based on work commenced or developed/advanced abroad. Short visits of less than a year are discounted.
  2. Eligibility
    • Only living persons and the teams in organisations still in existence will be considered for awards.
    • Previous winners will not be considered for awards again except where the relevant time period has elapsed and new work is covered.
    • Previous winners in the Research for Innovation or earlier organisational categories (now called Innovations) are eligible for nomination provided that the innovation/s put forward does/do not represent a duplication of the contribution which was previously recognised.
    • Whilst a nominee or project or team might be considered in different categories, only one award can be made for a particular contribution.
    • Finalists and winners must be prepared to have their photographs published in the media and to be interviewed.
  3. Liability
    • The NSTF cannot be held responsible for decisions made on the basis of false or inadequate information supplied.
    • Complaints made to the NSTF regarding plagiarism etc. will be referred to the relevant ethics or professional bodies for further action.
    • The NSTF reserves the right to extend the closing date for nominations in any category should it be deemed appropriate.
    • The costs of attendance at an NSTF meeting (for recognition of finalists) and Awards Gala Dinner (for the announcement of winners) will not be covered by the NSTF and is the responsibility of the finalist or the employer of the finalist. If nominated NGOs do not have funding for attendance, they can contact the NSTF Office on awards@nstf.org.za or 012 8413987 to discuss possible options.
  4. Nomination documents
    • The online Registration must confirm that the nominee is aware of the intent to nominate him/her/them and agrees to the  nomination.
    • The final Nomination Form must contain a declaration by the individual or, in the case of nomination for an Innovation category, the team leader (as applicable) must show acceptance and professional accountability for the nomination content as a whole (see Part 9).
    • Dedicated Nomination Forms are provided for each of the awards categories (except for the Special Annual Theme award as explained elsewhere). In some cases these have been clustered into one form.
    • Where a candidate is nominated in more than one category, the relevant Nomination Forms must be completed for each category. It is requested that further Nomination Forms do not repeat the material provided in the principal Nomination Form (the first Nomination Form that was completed). Further Nomination Forms should cross-refer to the principal form where applicable, and provide only the additional or altered material relevant to the category. However care should be taken to ensure that all information necessary for adjudication has been included, bearing in mind that the interpretation of the criteria vary to a degree between the categories.
    • All criteria are relevant and require a response. However, information provided under one criterion should not be repeated under others.
    • Motivations (not including the explanatory text provided) should be no more than 400 words in any one section and no more than 1 500 words altogether.
    • The motivation must be succinctly set out and amounts or statistics included, such that the work/projects which form the basis of the nomination are clearly identified and described under the headings.
    • The term ‘work/projects’, should be taken to include a portfolio or a range of projects and is meant to embrace research projects, construction projects, development projects or communication projects as may be appropriate.
    • Patentable and private information disclosed in the motivation under the criteria should be so indicated and will then be treated as such and fully protected.
    • The nominee needs to be involved in the preparation of the submissions to ensure accuracy and comprehensiveness. We require this to be confirmed on the nomination form.
    • Where the nominator prepares  the material, the nominee should be aware of and approve the strategy of the approach, as well as the submission content.
    • The nominee may prepare the nomination themselves. However to achieve a detached perspective it needs to be set it out in the third person.